1.0 PERSONAL ASSISTANT TO CEO (PA)

Location:        Zomba

The PA shall report to the Chief Executive Officer. S/he will be responsible for:

• Providing administrative and secretarial support to the Chief Executive Officer and management: scanning and circulating letters, drafting documents, etc.
• Maintaining effective document filing system in the CEO’s Office
• Maintaining a calendar of the CEO
•  Organizing business meetings and appointments for the CEO and management: setting calendar, confirming venue and attendance, ensuring agenda is shared and brief from relevant team member received prior the meeting
• Coordinating interaction with internal and external stakeholders for the CEO: phone calls, documents, letters, maintain stakeholder tracking record of contact details and meetings
• Coordinating critical tasks and associated documents for executive management
• Organizing meetings and venues with visitors in coordination with FAM: travels, board meeting, etc.
• Centralizing travel booking (flights, hotel, etc.) upon request, and procure in coordination with FAM
• Assisting in the CEO’s administrative functions
• Researching, prioritizing and following up on incoming issues and concerns addressed to the CEO and routing of messages where necessary to conserve CEO’s time
• Maintenance of office inventory in the CEO’s office
• Minute taking where necessary
• Any other relevant duties assigned by MAREN management from time to time.

Qualifications and Experience

• Be a holder of at least a Degree in Business Management or related fields from a recognized institution.
• Have at least three years’ experience in a similar position.
• Be an advanced user of Microsoft Office
• Have excellent oral and written communication skills
• Have good organizational skills
• Have capacity to work with minimal supervision.
• Have ability to work under pressure
• Have ability to work as part of a diverse and inclusive team
• Have high degree of integrity and professionalism

Term of office

• The PA shall be on a 3-year contract renewable based on performance.

REMUNERATION

The position above comes with a competitive compensation and benefits package in accordance with MAREN’s existing structure of benefits.

HOW TO APPLY

Applicants are invited to submit a cover letter, curriculum vitae, names and contact details of three traceable referees using the following link: https://forms.gle/6W4Fedo5oQWiBVKW8 The cover letter should be addressed to the Chief Executive Officer, MAREN Limited, P.O. Box 278, Zomba. Deadline for applications is 5^th December, 2024, noon.

MAREN is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply.

The full advert can be downloaded here